Office Support Coordinator

Responsibilities

• Provide dedicated executive support to assigned leaders, including travel coordination, expense reporting, and budget tracking.
• Leverage AI tools (such as Claude, Grok, or OpenAI) to draft communications, summarize meetings, and prepare meeting briefs.
• Ensure seamless operational continuity by providing backup support for the Executive Assistant team and reception functions.
• Identify and implement opportunities to automate or streamline repetitive administrative tasks using modern digital tools.
• Maintain organized digital files and materials while ensuring the confidentiality and accuracy of all information.

Requirements

• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Strong written and verbal communication skills.
• Excellent time management and the ability to prioritize competing tasks.
• Strong problem-solving skills and the ability to work in a fast-paced environment.
• Digital curiosity and a willingness to adopt and apply new AI technologies.

Preferred Qualifications

• New or recent graduate with strong execution and collaboration skills.
• Previous internship, co-op, or academic project experience supporting teams or leaders.
• Demonstrated interest in AI, business operations, or administrative coordination.

Benefits

• Impactful work transforming the global learning landscape.
• Tuition reimbursement of up to $4,000 CAD through the SkillsWave Program.
• Comprehensive wellness and mental health support.
• Retirement planning and competitive benefits package.
• Flexible work arrangements and professional growth opportunities.
• Dog-friendly office spaces at our Kitchener HQ.

About the Company

D2L is a cloud company dedicated to modernizing education and building the Future of Work. For 25 years, we have been on a mission to transform the way the world learns, providing innovative, flexible, and smart learning environments that help improve human potential globally.