Office Support Assistant

Responsibilities

• Provide administrative and clerical support to attorneys and team members
• Offer back-up coverage for the receptionist as needed
• Process invoice payment requests and expense reimbursements
• Sort and route inbound and outbound mail
• Compose, format, and proofread letters and memoranda
• Transcribe dictation and run office errands
• Create, maintain, and retire files following Information Governance protocols
• Prioritize tasks effectively to meet strict deadlines and respond with urgency

Requirements

• 1-2 years of related work experience or training (professional service firm experience preferred)
• Proficiency in Microsoft Office 2016 (Word, Excel, Outlook, and PowerPoint)
• Proficiency with Nuance PDF Converter
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Proficient command of the English language and standard grammar rules
• Ability to collaborate effectively within a team environment

Preferred Qualifications

• Experience with DeskSite, FileSite, or iManage
• Experience with BigHand Dictation software
• Experience with Condeco software

About the Company

Taft is a full-service law firm with more than 1,250 attorneys and over 2,000 team members. We operate with a "Client First" philosophy, utilizing a collaborative approach and advanced technological resources to help our clients succeed.