Office Manager

Responsibilities

• Provide comprehensive administrative and clerical support to the Library Director, library staff, and the Writing & Tutoring Center.
• Manage the Library Director’s calendar and schedule meetings using Microsoft Outlook and Zoom.
• Coordinate library operations, including maintaining the Library Instruction Calendar and the Reference Schedule.
• Act as the primary point of contact for Facilities regarding maintenance, housekeeping, and technology work orders.
• Manage library space reservations and administer the use of library facilities for various users.
• Support payroll processes by serving as a primary contact for timesheet questions and acting as a proxy backup.
• Compose professional correspondence, draft reports, and create outreach materials using MS Office and Canva.
• Maintain organized physical and electronic filing systems for the Library Director and staff.
• Assist in planning library-related events in coordination with catering, IT, and facilities teams.

Requirements

• 2-3 years of experience as a secretary or administrative assistant in a busy environment.
• Proficiency in MS Office suite (Word, Excel, Outlook, PowerPoint).
• Proficiency in Zoom and Google Suite (Docs, Sheets, Forms).
• Strong written communication and proofreading skills.
• High level of attention to detail and accuracy.
• Ability to work independently and maintain confidentiality.
• Ability to move throughout a large, three-story building and perform light lifting of books and supplies.

Preferred Qualifications

• A.A. Degree in Secretarial Science or Office Administration.
• Previous experience working in a library or higher education setting.
• Experience with design software such as Canva or MS Publisher.
• Familiarity with survey software like Qualtrics.

About the Company

St. John Fisher University is an independent, liberal arts institution located in Pittsford, N.Y. We provide a transformative education to approximately 3,800 students across various schools, including business, education, nursing, and the humanities. Our campus is a warm, friendly community dedicated to the motto, “Teach Me Goodness, Discipline, and Knowledge.”