Office Manager

Responsibilities

• Support staff onboarding and offboarding
• Welcome and greet visitors
• Oversee and support all administrative duties to ensure smooth office operations
• Organize staff travel including flights, hotels, insurance, and budget compliance
• Draft and follow up on the yearly office management operational budget
• Manage relationships with vendors, service providers, and landlords
• Monitor service provider performance and supervise cleaning duties
• Manage office supplies inventory and place orders
• Coordinate team lunches and process invoices
• Manage stocks of food and drink supplies
• Identify opportunities for process and office management improvements
• Organize and participate in regular office events to animate office life

Requirements

• Bachelor's degree in business administration, communications, hospitality, or a related field
• Work experience in an administrative or office management role
• Fluency in English (written and verbal)
• Exceptional attention to detail
• Strong organizational and time management skills
• Self-starter and result-driven mindset
• Excellent communication and interpersonal skills
• Strong problem-solving and analytical abilities
• Proficiency in Microsoft Office applications

Benefits

• Stock options
• Hardware and software provided
• Learning and development opportunities
• Health coverage, retirement options, and wellness support
• Daily lunch and snacks provided
• Transport coverage (public transport, bike allowance, or parking)
• Flexible working hours

About the Company

Proton is a privacy-focused company founded in 2014 by scientists from CERN. We build tools like Proton Mail, Proton VPN, and Proton Drive to protect digital freedom and ensure privacy is a fundamental human right.