Office Manager

Responsibilities

• Oversee daily office operations and administrative processes
• Manage kitchen and office supplies, vendors, facilities, and equipment
• Maintain kitchen and common areas
• Coordinate onboarding logistics for new hires
• Enforce office policies, procedures, and operational standards
• Support execution of meetings, events, and company activities on site
• Manage relationships with building management and service providers
• Assist with expense tracking, invoices, and office budgets
• Support HR and recruiting logistics as needed
• Identify and implement process improvements to improve efficiency
• Manage parking passes and key fobs
• Ensure furniture and office equipment is kept up to date

Requirements

• 5+ years of office management or administrative operations experience
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office
• Ability to work independently and manage competing priorities

Preferred Qualifications

• Experience supporting professional services or financial firms
• Operationally disciplined
• Highly organized and detail-oriented
• Service-oriented mindset
• Strong follow-through and accountability

Benefits

• Medical, vision, and dental insurance
• Health savings account option
• 401(k) and other retirement benefits
• Paid maternity and paternity leave
• Commuter benefits
• Disability insurance
• Paid time off

About the Company

Potomac is a boutique tactical asset manager serving the independent broker-dealer and RIA channel, combining institutional-grade investment expertise with a quantitative process.