Office Manager

About the Company

PhysicsX is a deep-tech company with roots in numerical physics and Formula One, dedicated to accelerating hardware innovation at the speed of software. We are building an AI-driven simulation software stack for engineering and manufacturing across advanced industries.

Responsibilities

• Manage day-to-day office operations, including cleanliness, supplies, and equipment maintenance
• Coordinate with building management, contractors, and suppliers to resolve maintenance issues
• Oversee facilities-related tasks, repairs, and vendor relationships
• Serve as the first point of contact for office-related queries and manage front-of-house/reception
• Coordinate workplace events, team socials, and all-hands meetings
• Ensure compliance with local health and safety requirements and conduct routine inspections
• Maintain accurate office records, asset registers, and contractor logs
• Manage office access control systems and security audits
• Own and maintain office-related documentation and guides in Notion

Requirements

• Proven experience in office management, facilities, or workplace operations
• Experience managing vendors and contractors
• Familiarity with local health and safety compliance requirements
• Highly organized with strong attention to detail
• Proactive self-starter capable of managing multiple priorities
• Excellent interpersonal and communication skills
• Ability to work in a fast-paced, scale-up environment

Preferred Qualifications

• Experience managing or supervising others

Benefits

• Equity options
• 5% 401(k) contribution
• Free team lunch 1x/week
• Private health insurance
• Enhanced parental leave (3 months paternity, 6 months maternity full pay)
• 20 days of Annual Leave plus Public Holidays
• Personal development support
• Subsidized Gympass / Wellhub
• Flexible Spending Account (FSA)