Office Manager

Responsibilities

• Serve as the primary liaison for departments and support HR with the hiring process
• Provide calendar management for the Program Director and coordinate meetings and special events
• Perform general administrative duties including preparing documents, filing, and ordering supplies
• Manage the office phone system, mail, and deliveries
• Strategically manage the office calendar and employee timekeeping system
• Manage the monthly supply order process and track expenses against the budget
• Track staff trainings and maintain records in SharePoint
• Maintain office space inventory and collaborate with the Facilities Department to ensure a professional environment
• Manage schedules for special programs, such as tax and internship programs
• Responsible for opening and closing the site as scheduled

Requirements

• High School Diploma required
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Strong work ethic with impeccable attention to detail
• Excellent written and verbal communication skills
• Ability to handle confidential and sensitive information
• Ability to work independently and as part of a team

Preferred Qualifications

• Associate's or Bachelor's degree
• 2+ years of related administrative experience
• Knowledge of Google Suite
• Experience with HR or accounting software

Benefits

• Highly competitive base salary ($45,000-$50,000 per year)
• No-cost health insurance
• Paid time off and commuter benefits
• Life, short-term, and long-term disability insurance
• Career advancement opportunities
• Wellness discounts and financial wellness perks
• Employee referral bonuses

About the Company

Harlem Children’s Zone (HCZ) is a world-renowned education and poverty-fighting organization based in New York. We work to break the cycle of intergenerational poverty through comprehensive, on-the-ground programming that builds opportunities for children and families to thrive in school, work, and life.