Office Manager/Executive Assistant

Responsibilities

• Manage executive calendars, scheduling, and recurring company meetings
• Prepare agendas, reminders, and follow-up items for leadership
• Support day-to-day office operations, including HR administration and accounting coordination
• Track invoices, subscriptions, and vendor obligations
• Communicate professionally with vendors, partners, and clients
• Support company culture through team celebrations, onboarding, and employee events
• Identify operational gaps and proactively implement solutions
• Use Slack and standard business tools to support team coordination
• Handle sensitive information with high levels of professionalism and confidentiality

Requirements

• Experience in office management, executive assistance, or business administration
• Strong written and verbal communication skills
• High level of organization with excellent attention to detail
• Proficiency with Slack and common business software tools
• Familiarity with AI tools and the ability to write prompts for daily tasks
• Ability to manage multiple priorities in a resourceful and dependable manner

Preferred Qualifications

• Experience in healthcare technology, SaaS, or education technology
• Background working in entrepreneurial or fast-paced environments
• Basic awareness of HIPAA and healthcare privacy expectations

About the Company

Impact Suite is a growing technology company serving schools and organizations through innovative communication and operational solutions. We value initiative, accountability, excellent service, and a strong company culture.