Office Manager & Event Coordinator

Responsibilities

• Coordinate internal meetings and events end-to-end, including logistics, catering, and post-event reconciliation
• Manage the Bryant Park office environment to ensure it remains clean, organized, and well-stocked with stationery and refreshments
• Work proactively with the Americas Executive Team (AET) to coordinate high-level meetings and assist leadership with various tasks
• Manage event registration via Cvent and conduct venue sourcing, including submitting RFPs and negotiating supplier contracts
• Serve as the primary point of contact for guests, organizing transport, hotel accommodations, and restaurant reservations
• Maintain office branding, signage, and AV equipment, troubleshooting technical issues in coordination with the IT department
• Partner with the FCTG Property Team and building management to ensure timely repairs and facility maintenance

Requirements

• Proficiency with Microsoft Office suite (Word, Excel, and PowerPoint)
• Competency with technology and the ability to troubleshoot meeting room AV equipment
• Strong organizational skills and the ability to work effectively under pressure
• Proactive mindset with the ability to demonstrate initiative and resourcefulness
• Excellent communication skills and a professional manner when interacting with senior management and external vendors

Preferred Qualifications

• Post-secondary certification in office, meeting, or event management
• Previous experience in office management or event coordination
• Experience as an Executive Assistant or working closely with senior management

Benefits

• Comprehensive paid time off package including vacation, sick days, personal days, and dedicated Diversity and Volunteer days
• Health and wellness programs including medical, dental, vision, and fertility care
• 401k program with partial company match
• Travel perks and discounts
• Tuition reimbursement and employee share plans
• Opportunities for global career growth within a diverse international network

About the Company

Flight Centre Travel Group (FCTG) is one of the world’s largest travel retailers and corporate travel managers. With a presence in over 23 countries, our purpose is to "open up the world for those who want to see." We pride ourselves on a culture of passion, personal connection, and a commitment to diversity, equity, and inclusion.