Office Manager

Responsibilities

• Provide general reception and front-desk duties
• Oversee and support all administrative duties to ensure smooth office operations
• Manage business trip processes and requests
• Handle office and food supplies, as well as incoming and outgoing correspondence
• Manage office access, including access control systems, cards, and parking distribution
• Oversee office maintenance to ensure the floor is clean and well-maintained
• Support corporate and office events
• Coordinate visitors and guests, including managing conference room reservations
• Search for and maintain relationships with vendors and service providers

Requirements

• Bachelor’s degree or higher
• Minimum 1 year of experience in office management
• Proficiency in Polish, English, and Russian
• Strong proficiency in MS Outlook, Word, Excel, and PowerPoint
• Excellent communication, organizational, and attention-to-detail skills
• Positive, can-do attitude and ability to work flexible hours

Benefits

• Private health insurance (Luxmed)
• Cafeteria platform
• Additional paid days off based on seniority and anniversaries
• Welcome pack and team building events
• Drinks and snacks available in the office

About the Company

Coherent Solutions offers engineering solutions that protect your time, your bottom line, and your business. We specialize in digital value creation through product design, digital product engineering, AI, data analytics, and more.