Office Manager & Business Administrator

Responsibilities

• Act as the primary point of contact and operational lead for the Ferrara office, ensuring a professional and efficient workplace.
• Manage office supplies, equipment, vendor relationships, and facilities maintenance.
• Support the administration of Fasanara's Italian legal entity and maintain organized company records.
• Assist the Finance team by organizing invoices and related documentation.
• Coordinate health and safety activities to ensure compliance with Italian workplace regulations (D.Lgs 81/2008).
• Act as the operational liaison between the Ferrara office and international headquarters in London, New York, and Abu Dhabi.
• Provide ad hoc support to senior leadership, including travel coordination and company events.

Requirements

• Right to work in Italy.
• Fluent Italian and professional-level English (written and spoken).
• Proven experience in Office Management, Business Administration, or Operations.
• Experience maintaining business records, invoices, or operational documentation.
• Willingness to work fully office-based in Ferrara five days per week.
• Willingness to undergo health and safety training and act as the designated RSPP.

Preferred Qualifications

• Knowledge of Italian workplace health and safety requirements.
• Experience in financial services or a professional corporate environment.
• Previous experience organizing company events, meetings, and international travel.
• Existing health and safety training or certifications.

Benefits

• Competitive salary and annual bonus scheme.
• Meal vouchers (buoni pasto).
• Private Medical Insurance (PMI).
• Access to international Summer and Christmas parties and regular team social activities.
• Opportunity to work within a leading global asset manager with international exposure.

About the Company

Founded in 2011, Fasanara is a global asset manager and technology platform managing approximately USD 5.7 billion AUM in Fintech strategies. We are a pioneer investor in Fintech Lending and Digital Asset investing, operating with a culture of meritocracy, minimal bureaucracy, and high ownership.