Office Manager

Responsibilities

• Serve as the first point of contact for visitors and manage incoming calls and communications
• Oversee office administration, including mail, supplies, shipping, and courier coordination
• Lead the planning and coordination of office social events and company activities
• Manage and monitor administrative and social budgets for the Montreal office
• Support finance functions by tracking timesheets, expense reports, and performing data reconciliation
• Manage boardroom bookings, meeting logistics, and catering services
• Liaise with building management regarding repairs, maintenance, and facility assets
• Provide day-to-day coordination and task prioritization for the Maintenance Clerk

Requirements

• College diploma or high school diploma with relevant experience
• Minimum 2 years of experience in office administration or a similar role
• Fluent in both French and English (verbal and written)
• Proficiency in Microsoft Office Suite, with strong Excel skills
• Strong organizational skills and the ability to manage multiple priorities
• High level of professionalism, discretion, and attention to detail

Preferred Qualifications

• Experience using Microsoft Dynamics 365 (D365)

Benefits

• Competitive benefits package
• An additional day off for your birthday
• Significant discount on Montreal transit passes
• Paid flex days between Christmas and New Year’s
• A dynamic, multinational high-tech work environment

About the Company

Averna is a worldwide leader in test and quality engineering, delivering innovative solutions across industries such as automotive, aerospace, life sciences, and medical devices. With over 1,100 experts across 11 countries, Averna fosters a culture where innovation is part of the company's DNA.