Office Manager

Responsibilities

• Act as the primary point of contact for visitors, employees, and clients, managing reception and incoming calls.
• Oversee daily office operations, including mail, supplies, shipping, and general administrative tasks.
• Coordinate office social events, team activities, and internal company celebrations.
• Manage administrative budgets and track expenses, including corporate credit cards and expense reports.
• Support finance and HR teams with timesheet tracking and data reconciliation.
• Manage meeting room bookings, catering logistics, and facility maintenance requests with building management.
• Supervise maintenance staff to ensure office cleanliness and operational standards.

Requirements

• College diploma or high school diploma with relevant professional experience.
• Minimum of 2 years of experience in office administration or a similar role.
• Proficiency in the Microsoft Office suite, with Excel skills being required.
• Fluency in both French and English (written and spoken) is essential.
• Strong organizational skills and the ability to manage multiple priorities in a dynamic environment.
• High level of professionalism, discretion, and attention to detail.

Preferred Qualifications

• Experience using D365 or other ERP/HRIS systems.

Benefits

• Competitive global compensation package.
• Paid time off between Christmas and New Year's Day.
• An additional day off for your birthday.
• Significant discounts on Montreal public transit subscriptions.
• A dynamic, multinational, and technology-driven work environment.

About the Company

Averna is a global leader in test and quality engineering, providing end-to-end innovative solutions across sectors such as electric vehicles, aerospace, life sciences, and medical devices. With over 1,100 experts across 11 countries, Averna fosters a culture where innovation is part of the company's DNA.