Office & Facilities Manager

Responsibilities

• Serve as the first point of contact for clients, vendors, and employees
• Maintain office cleanliness, organization, and supply levels
• Oversee daily office operations, including opening/closing and security protocols
• Manage local meeting logistics, travel arrangements, and employee itineraries
• Coordinate building maintenance and manage vendor relationships
• Support HR with onboarding, offboarding, and office culture events
• Provide executive administrative support including scheduling and billing coordination
• Triage facility service issues and act as emergency contact for building systems

Requirements

• 4+ years of general office management experience
• 2+ years of experience supporting an executive
• Associate's Degree in Business, Accounting, or a related field preferred
• Proficiency in Microsoft and Mac applications (Word, Excel, PowerPoint)
• Experience with video meeting platforms like Zoom or Teams
• Exceptional customer service and communication skills
• Ability to handle confidential business and employee matters

Preferred Qualifications

• Bilingual in Spanish and/or Portuguese

Benefits

• Medical, dental, and vision insurance
• Flexible spending account
• 401(k) retirement plan with matching
• Voluntary life and accident plans

About the Company

Mindgruve is a global digital agency comprised of strategists, creatives, media experts, data scientists, and engineers focused on accelerating business growth through marketing and digital transformation.