Office Coordinator

Responsibilities

• Serve as the first point of contact for the facility, greeting visitors and managing incoming calls.
• Provide administrative support to site leadership, including managing office supplies, mail handling, and expense reports.
• Support shipping and documentation processes by preparing paperwork, managing packing slips, and assisting the shipping team.
• Maintain purchase order frameworks and requisitions within company systems to ensure procurement compliance.
• Coordinate site events, employee engagement initiatives, and internal communications.
• Manage facility needs such as conference room scheduling, maintenance requests, and upkeep of shared spaces.

Requirements

• High school diploma or equivalent.
• 2+ years of administrative, receptionist, or coordinator experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Strong organizational, multitasking, and attention-to-detail skills.
• Excellent communication and customer service orientation.

Preferred Qualifications

• Experience working in a manufacturing or industrial environment.
• Familiarity with ERP, procurement, or shipping systems.
• Experience supporting employee engagement or corporate communication initiatives.

Benefits

• Generous PTO package and paid holidays.
• Customizable health, dental, and vision insurance.
• Retirement savings plan with company contribution.
• Paid parental leave and tuition reimbursement.
• Company wellness and employee discount programs.

About the Company

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company, we are at the forefront of addressing the world's most critical water challenges through innovative and sustainable solutions.