Office Coordinator

Responsibilities

• Ensure the smooth day-to-day running of the Melbourne office and manage the office inbox
• Welcome visitors, answer incoming calls, and manage mail and parcels
• Coordinate meeting room bookings, AV setup, and catering requirements
• Maintain and restock office supplies, pantry items, and stationery
• Process office-related invoices, payments, and expense reports
• Support onboarding of new employees including IT and equipment setup
• Assist with staff engagement initiatives, culture-building, and office events
• Provide administrative support to the Project Management team, including travel bookings and project setup
• Maintain health, safety, and compliance documentation and registers

Requirements

• 3–5 years of experience in an administrative or office support role
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• High attention to detail and a proactive approach
• Professional and team-oriented attitude

About the Company

Turner & Townsend is a global professional services company with over 22,000 people in more than 62 countries, working across real estate, infrastructure, energy, and natural resources to deliver impactful projects.