Office Coordinator

Responsibilities

• Manage incoming office deliveries and distribute items to employees
• Coordinate general office maintenance and liaise with building management
• Oversee upkeep of office equipment, appliances, and facilities
• Process incoming and outgoing mail communications
• Order and restock office supplies, snacks, and beverages
• Maintain organization of supply areas and IT storage
• Ensure office and conference rooms are presentable and prepared for meetings
• Update desk assignments and capacity grids
• Coordinate employee experience initiatives such as lunch orders and office outings

Requirements

• 1-2 years of experience in office administration, hospitality, or related roles
• High school diploma or equivalent required
• Experience coordinating vendors, supplies, and facilities requests
• Proficiency with Microsoft Suite (Outlook, Teams, Excel, Word)
• Ability to lift and move packages up to 25 pounds
• Ability to work a hybrid schedule in the New York City office

Preferred Qualifications

• Associate or bachelor's degree in Business Administration, Hospitality, Communications, or related field
• Experience managing multiple priorities in a fast-paced environment
• Proactive approach to identifying process improvements using AI and technology tools

About the Company

OBE is a global marketing agency that brings brands to life through culture-shaping experiences. For more than 30 years, we've partnered with iconic brands to build community and drive measurable business impact.