Office Coordinator

Responsibilities

• Act as the primary point of contact for the Office of the President
• Manage the President’s calendar, coordinate schedules, and handle all travel arrangements
• Coordinate scheduling and invitations for functions hosted by the President
• Serve as the facilities coordinator for the President’s suite, including conference room setup
• Collect and archive records for the Senate, President’s reports, and Board of Trustee meetings
• Process invoices, requisitions, and reimbursements in accordance with College policy
• Maintain close coordination with the OCC Foundation and other College offices on special projects
• Support the development and maintenance of office budgets
• Represent the President at on- and off-campus functions as appropriate

Requirements

• Associate’s degree
• Three years of prior client service experience
• At least one year of office or business support experience involving high-volume scheduling, record maintenance, and professional document preparation
• Proficiency in Microsoft Office Suite and administrative software
• Strong organizational skills and the ability to prioritize tasks effectively
• Excellent communication and interpersonal skills
• Ability to maintain strict confidentiality and handle sensitive information with discretion

Preferred Qualifications

• Administrative experience within a Community College setting
• Bilingual proficiency in English and Spanish

Benefits

• Personal Time Off: 13 days of Vacation and 13 days of Sick leave per fiscal year
• 15 College Recognized Holidays
• Participation in the New Jersey State Pension System (Defined Contribution Plan)
• Access to the Employee Assistance Program (EAP) for confidential mental health support

About the Company

Ocean County College is a leading educational institution located in Toms River, NJ, dedicated to providing accessible and high-quality educational opportunities to the community.