Office Coordinator

Responsibilities

• Support the setup and organization of our new San Francisco office
• Manage office-related purchases, inventory, and supplies including food and beverages
• Coordinate with external vendors and service providers
• Welcome and assist candidates, visitors, and external partners
• Help onboard new team members, including desk setup and initial orientation
• Maintain an orderly and welcoming office environment
• Assist with ad hoc administrative and scheduling tasks as needed

Requirements

• 2+ years of experience in administrative, office coordination, or similar roles
• Excellent organizational and multitasking skills
• Strong interpersonal and communication abilities
• Proactive mindset, resourcefulness, and high attention to detail
• Experience with vendor management and basic office management tasks

Benefits

• Apple hardware ecosystem for work
• Annual Bonus
• Medical Insurance (including vision & dental)
• Disability insurance (short and long-term)
• 401k with up to 4% contribution
• Air Conference for team collaboration and growth
• Transportation budget
• Free meals at the hub
• Gym membership

About the Company

Air Apps is a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP). Born in Lisbon in 2018 and now operating in both Lisbon and San Francisco, we have remained self-funded while reaching over 100 million downloads worldwide. We challenge the status quo every day, pushing the boundaries of AI-driven solutions to empower people across the globe.