Office Assistant

Responsibilities

• Manage office supply procurement and maintain inventory for kitchen and office supplies
• Act as the primary point of contact at reception, welcoming visitors and clients following security protocols
• Provide administrative support to team members and executive stakeholders
• Track budgets, manage expenses, and coordinate invoicing with the Finance department
• Coordinate internal events, happy hours, and team lunches to enhance employee experience
• Maintain the organization of the reception area, kitchen, and common workspaces
• Manage logistics including mail distribution, deliveries, and telecommunications contract renewals
• Support internal communications by creating visual displays and drafting office updates

Requirements

• College diploma in administration, office management, accounting, or a related field
• 5-7 years of experience in office coordination, reception, or operational support
• Bilingualism in French and English (both spoken and written) is required
• Ability to work full-time on-site at the Montreal office
• Proficiency in Microsoft Office tools, including Outlook, Excel, Forms, and PowerPoint
• Strong customer service, interpersonal, and organizational skills
• Ability to handle confidential information with discretion and professionalism

Benefits

• Attractive compensation above market standards
• Competitive social benefits, including a corporate retirement plan and wellness offers
• Modern and collaborative work environment
• Professional development opportunities through training and mentorship

About the Company

Syntax is a leader in managed cloud services and ERP solution integration (Oracle, SAP). Since 1972, we have supported businesses of all sizes with high-performance technological solutions across private, public, and hybrid cloud environments.