Office Assistant

Responsibilities

• Support onboarding and offboarding processes for Japanese expatriates to ensure smooth transitions.
• Manage daily administrative operations, including document preparation, filing, and general office coordination.
• Coordinate maintenance for company vehicles and support general facilities-related needs.
• Oversee mailroom operations, including mailbox pickup, distribution, and outgoing shipments.
• Manage inventory for office supplies, coffee, and refreshments.
• Handle office-related expense payments and submit requests to the Accounting department.
• Assist in planning and coordinating company events, such as holiday parties and volunteer activities.
• Act as a liaison between the company's IT Helpdesk and local staff to facilitate issue resolution.

Requirements

• Associate's degree required (Bachelor's degree preferred).
• Valid driver's license.
• Strong organizational, communication, and interpersonal skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Ability to handle office supplies, such as boxes of paper or cases of water.

Preferred Qualifications

• Fluency in Japanese (spoken and written) and an understanding of Japanese business culture.
• Previous administrative or office management experience.
• Proficiency in Microsoft Office / Microsoft 365 and general IT literacy.

About the Company

Sumitomo Corporation of Americas (SCOA) is an integrated global trading company active in a wide range of commercial ventures. As the largest subsidiary of Sumitomo Corporation, SCOA manages diverse activities including investments, logistics, natural resource development, and real estate across the Americas.