Office Assistant

Responsibilities

• Manage third-party vendors by providing on-site escort and supervision for services such as HVAC, pest control, and fire safety.
• Verify completed scheduled maintenance (PPM) through physical inspection and sign off on service reports.
• Monitor daily housekeeping performance to ensure high standards of cleanliness and immediate response to requests.
• Conduct daily morning and evening site walkthroughs to identify maintenance issues, safety hazards, or cleanliness gaps.
• Monitor MEP (Mechanical, Electrical, Plumbing) and server room environments to ensure optimal operating conditions.
• Supervise on-site renovation projects, ensuring contractors adhere to approved plans, timelines, and safety regulations.
• Support the Facilities Supervisor with ad-hoc projects including asset tagging, office relocations, and emergency response.
• Maintain digital records of site inspections, incident logs, and vendor reports.
• Provide administrative support for local office functions including Purchasing, HR, logistics, IT, and Finance.

Requirements

• High School Diploma or Bachelor’s Degree.
• At least 3 years of relevant professional experience.
• Proven experience in facilities maintenance and the ability to perform regular site inspections and manual duties.
• Proficiency in Microsoft Office, specifically Outlook, Word, and Excel.
• Fluency in English (both written and spoken) for effective communication with stakeholders and vendors.

Benefits

• Competitive compensation and benefits package.
• Competitive PTO packages.
• Structured career paths with opportunities for professional growth.
• Flexible work environment.
• Company-sponsored employee appreciation events and health and wellness initiatives.

About the Company

Medpace is a full-service clinical contract research organization (CRO) providing Phase I-IV clinical development services to the biotechnology, pharmaceutical, and medical device industries. Headquartered in Cincinnati, Ohio, Medpace employs more than 6,000 people across 40+ countries, dedicated to accelerating the global development of safe and effective medical therapeutics.