Office Assistant

Responsibilities

• Support day-to-day office operations, including facility management, housekeeping supervision, and maintenance of office/lab infrastructure.
• Manage front desk operations, including visitor handling, calls, and courier services.
• Oversee inventory and assets, including office supplies, IT equipment, and consumables.
• Coordinate with vendors for supplies, maintenance, and services, including documentation and renewals.
• Assist with associate onboarding, workstation setup, and employee insurance processes.
• Manage travel and accommodation logistics for new joiners, associates, and guests.
• Handle administrative documentation, vendor billing, petty cash, and expense tracking.
• Identify opportunities for cost optimization and process improvements through better tools and practices.

Requirements

• Graduate degree in any discipline (BBA or B.Com preferred).
• 3–6 years of experience in Administration or Office Management.
• Strong written and verbal communication skills in English.
• Proficiency in MS Office, MS Excel, and travel booking portals.
• Proven experience in vendor management and negotiation.
• Ability to work onsite in Pune 5 days a week.

About the Company

Customized Energy Solutions (CES) is a leading service provider of market intelligence and operational support services to companies in the retail and wholesale electric and natural gas markets. Recognized as one of the fastest-growing companies in the Philadelphia region, CES provides end-to-end hosted solutions and expertise to energy retailers globally. Our team is highly motivated and operates in an exciting, open, and collegial work environment across offices in the U.S., Canada, Japan, India, and Vietnam.