Office Assistant

Responsibilities

• Support day-to-day office operations, including facility management, housekeeping supervision, and front desk operations
• Coordinate maintenance, repairs, and infrastructure issues for office and lab facilities
• Manage inventory of office supplies, IT equipment, and consumables, ensuring proper asset tracking
• Coordinate with vendors for supplies, maintenance, transport, and other essential services
• Assist in associate onboarding, including workstation setup and IT coordination
• Manage travel and accommodation logistics for new joiners, associates, and guests
• Maintain operational trackers for expenses, inventory, and AMC contracts
• Handle documentation, vendor billing, and petty cash management

Requirements

• Graduate degree in any discipline (BBA or B.Com preferred)
• 3–6 years of experience in Administration or Office Management
• Strong written and verbal communication skills in English
• Proficiency in MS Office, specifically MS Excel, and travel booking portals
• Strong coordination and vendor management skills, including negotiation capabilities

About the Company

Customized Energy Solutions (CES) is a leading service provider of market intelligence and operational support services to companies in the retail and wholesale electric and natural gas markets. Recognized as one of the fastest-growing companies in the Philadelphia region, CES provides end-to-end hosted solutions and expertise to energy retailers globally. We offer a dynamic, collegial work environment with opportunities for significant professional growth.