Office Assistant and Special Terms Coordinator

Responsibilities

• Serve as the primary point of entry for the Registrar’s Office by greeting patrons, answering phones, and monitoring email.
• Process transcript requests and complete student enrollment and degree verifications.
• Coordinate classroom assignments for each academic term.
• Manage registration and enrollment for special graduate terms.
• Oversee the incomplete grading process and process internship and directed study coursework.
• Participate in course registration and grading activities, including roster verification.
• Maintain accurate and confidential student academic records in compliance with FERPA.
• Provide academic information and support to students, faculty, and staff regarding policies and processes.
• Scan and file documents within the electronic imaging system.

Requirements

• Strong organizational skills with a high degree of attention to detail.
• Proficiency in Microsoft Office and experience with student information systems.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple projects and handle frequent interruptions.
• Ability to collaborate effectively with various campus offices and personnel.

Preferred Qualifications

• Bachelor’s degree.
• Previous experience working in a Registrar’s Office or a related administrative role.

About the Company

West Virginia Wesleyan College is a private institution located in Buckhannon, WV, dedicated to providing high-quality educational opportunities and fostering a supportive campus community.