Office Administrator

Responsibilities

• Manage day-to-day office operations, including facilities, supplies, vendor relationships, and mail/courier processes.
• Coordinate crew travel, accommodation, and mobilization logistics for field assignments across the Americas.
• Support HR administration, including onboarding/offboarding, maintaining employee records, and tracking training certifications.
• Assist with finance and procurement tasks such as processing invoices, purchase orders, expense reports, and petty cash.
• Manage office equipment, vehicle pools, PPE inventory, and ensure compliance with workplace health and safety requirements.
• Provide administrative support to senior leadership, including drafting correspondence and preparing reports.

Requirements

• Minimum 3 years of experience in office management, operations coordination, or a senior administrative role.
• Background in a service-oriented environment (e.g., field services, technical services, or contracting).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Demonstrated ability to manage multiple competing priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Must have the right to work in the United States without sponsorship.

Preferred Qualifications

• Prior experience in the oil and gas, pipeline, or energy services industry.
• Familiarity with field crew logistics and mobilization workflows.
• Experience with basic HR administration and compliance tracking.
• Exposure to procurement, accounts administration, or using ERP/HRIS systems.

Benefits

• Competitive salary commensurate with experience.
• Health, dental, and vision benefits.
• Paid time off and company holidays.
• Opportunities for professional growth within a global business.

About the Company

PIPECARE Group provides comprehensive In-Line Inspection Services to identify and size pipeline threats. Utilizing advanced technologies such as Magnetic Flux Leakage and Ultrasound, we help customers ensure the integrity of their pipeline and facility assets.