Office Administrator

Responsibilities

• Execute daily office upkeep, monitor budget, and manage security systems
• Administer vehicle licensing, plate transfers, and fleet inspection reports
• Process vendor purchase orders, manage new vendor setups, and assist with invoice tracking
• Coordinate employee onboarding/offboarding, workspace setup, and IT equipment configuration
• Schedule 3rd party training and track professional license renewals
• Update employee master lists, organizational charts, and vacation pay requests
• Handle mail, shipping/receiving, and corporate travel arrangements
• Support safety protocols by tracking WSIB/COI certificates and maintaining team calendars
• Drive digital efficiency by transitioning files to an eFiling system

Requirements

• College Diploma in Office Administration or related discipline
• Minimum 2 years of secretarial, administrative, or fleet/facilities support experience
• Ability to obtain Government of Canada Security Clearance at the Reliability Level
• Strong organizational skills and ability to work independently
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Familiarity with fleet, safety, or trade compliance monitoring is a strong asset
• Documented proof of health and safety awareness training

About the Company

Dexterra Group is a fast-growing, financially strong, publicly listed company dedicated to serving North American clients to create and manage built environments that play a vital role in our economy and our local communities.