Office Administrator

Responsibilities

• Greet staff, clients, and visitors professionally and direct them to the appropriate person or department
• Serve as the central point of contact for office inquiries via Teams, email, phone, or in person
• Manage visitor protocols and office access procedures, including issuing or replacing access cards
• Assist staff with meeting room bookings via Outlook and monitor for scheduling conflicts
• Coordinate catering services for meetings, including cost estimation, ordering, and expense reporting
• Oversee office maintenance and support programs such as coffee, snacks, and catering supplies
• Manage mail and package distribution, including sorting, weighing, and labeling outgoing items
• Maintain inventory for kitchen, office, and meeting room supplies
• Manage the setup and teardown of social and professional events, including furniture reorganization and catering logistics

Requirements

• Bilingualism in French and English is required
• Strong hospitality skills with a professional, friendly, and extroverted personality
• Proficiency in Microsoft Office programs
• Excellent organizational skills and attention to detail
• Strong time management skills with the ability to prioritize tasks in a fast-paced environment
• Proven customer service experience

Benefits

• Competitive salary range of $50K – $55K
• Comprehensive medical and dental benefits
• RRSP program
• Paid time off

About the Company

Dentsu is a global leader in media, client relationship management, and creative communication services. Operating in 145 countries with over 50,000 specialists, we innovate the way brands are built to help our clients win in a changing world.