Office Administrator

Responsibilities

• Manage day-to-day office operations and administrative support to keep offices running smoothly
• Handle office supplies, refreshments, and small office purchases
• Prepare meeting rooms, coordinate catering, and welcome guests
• Manage incoming mail, shared mailboxes, and general office communication
• Coordinate office maintenance, repairs, and external service providers
• Support business travel arrangements and related documentation
• Assist in organizing company events, internal meetings, and team activities
• Support finance administration by processing invoices and receipts
• Coordinate purchasing activities, including obtaining quotes and tracking deliveries
• Provide regular on-site support across offices in Erfurt, Leipzig, and Ilmenau

Requirements

• Well organized, reliable, and able to work independently
• Fluency in both English and German (minimum B2 level)
• Proficiency with Microsoft 365 and common office tools
• Willingness to travel regularly between Erfurt, Leipzig, and Ilmenau
• A friendly and welcoming attitude when interacting with colleagues and guests

Preferred Qualifications

• Previous experience in office management, administration, hospitality, or event support

About the Company

Cuculus provides cutting-edge software and technology solutions to help utilities transition to a new era of managing electricity, water, and gas. We are a collaborative, international team dedicated to protecting the world's precious resources through innovative technology.