Office Administrator

Responsibilities

• Coordinate reception of visitors and incoming packages following security protocols
• Supervise office access control, parking allocation, and common space usage
• Plan and follow up on preventive and corrective maintenance for office infrastructure
• Manage procurement processes, including vendor evaluation, quotes, and purchase orders
• Control supplies for kitchen, stationery, first aid, and cleaning services
• Conduct monthly inspections of fire extinguishers, alarms, and smoke detectors
• Act as a liaison between office EHS and the corporate Health and Safety area
• Support management of emergency drills, brigadier training, and Civil Protection procedures
• Assist in renewing government permits and safety documentation

Requirements

• Minimum 2 years of experience in office administration or general services coordination
• Knowledge of vendor management, expense control, and administrative purchasing
• Experience in corporate event organization and business travel logistics
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Intermediate English level (desirable)
• Strong organizational and problem-solving skills

Preferred Qualifications

• Experience in engineering, technology, or consulting firms
• Knowledge of administrative management tools and ERP systems
• Experience in budget control and report generation

Benefits

• Benefits above the legal minimum
• Grocery vouchers
• Major Medical Expenses Insurance (SGMM)
• Indefinite contract from day one
• Professional development opportunities and career plan