Office Administrative Coordinator

Responsibilities

• Support overall management of office operations and logistical support, including supply inventory and upkeep of common areas
• Promote a welcoming environment for clients and employees through professional reception expertise
• Spearhead internal initiatives to optimize workplace experience and improve operational efficiency
• Manage vendor relationships and ensure all contractual agreements are accurately maintained and organized
• Act as the primary contact for employees and landlords regarding facilities, cleaning, and maintenance services
• Lead emergency evacuation planning efforts and provide immediate assistance as a first aid certified responder
• Collaborate with team members to plan and execute office-wide events to foster company culture
• Provide administrative assistance to the Managing Director of Brokerage for the Quebec Region
• Undertake ad hoc projects as required

Requirements

• 2+ years of relevant experience in administrative and operational roles
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Excellent interpersonal and communication skills with the ability to work with diverse groups
• Strong attention to detail, organizational skills, and the ability to prioritize tasks in a changing environment
• Proven event planning, project administration, and coordination skills
• First aid certification

Benefits

• Competitive compensation and a comprehensive, flexible benefits package
• Access to industry-leading training and professional development programs
• A collaborative and enterprising company culture
• Opportunities to work on innovative projects with a global network of professionals
• Commitment to diversity, equity, and inclusion through various Employee Resource Groups

About the Company

Colliers is a leading commercial real estate services firm driven by a mission to accelerate success for our people, clients, and communities. We provide expert advice to property occupiers, owners, and investors, leveraging our global reach to maximize the potential of property worldwide.