Office Administration Associate

Responsibilities

• Manage executive schedules and act as a liaison for supported teams and executives
• Coordinate team schedules, set critical meetings, establish agendas, and manage logistics
• Arrange complicated domestic and international travel, including accommodations and itineraries
• Assist in planning and organizing company events, meetings, and client luncheons
• Prepare documents and maintain files, records, and correspondence
• Handle confidential information and perform research as needed
• Update CRM/Salesforce with new contacts and calendar activities
• Provide front desk support, including greeting guests and maintaining office condition
• Manage inventory of kitchen and office supplies

Requirements

• 5+ years of experience as a mid- to senior-level assistant
• Proficient in Microsoft Office Suite (Word, PowerPoint, Excel)
• Strong scheduling and calendar management skills
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Strong time management and prioritization skills
• Bachelor’s degree in business administration or related field preferred

Benefits

• 100% employer-covered medical, dental, and vision insurance premiums
• 401k participation with employer contribution
• Generous paid time off
• Commuter benefits program
• Fitness reimbursement
• Annual professional development and mindfulness stipend

About the Company

Jordan Park provides investment management and financial advice to a distinct community of individuals, families, and institutions. We are empathetic problem solvers committed to enhancing lives and legacies through excellence, service, community, and impact.