Office Admin Assistant

Responsibilities

• Provide administrative support to project teams and office staff to ensure smooth day-to-day operations
• Manage office administration including answering calls, managing shared inboxes, and welcoming visitors
• Handle meeting and diary management by scheduling appointments, preparing agendas, and recording minutes
• Perform document management tasks such as scanning, filing, and maintaining document registers via SharePoint
• Assist with financial administration including raising purchase orders, processing invoices, and supporting expense claims
• Coordinate travel, accommodation, and logistics for team members and visitors

Requirements

• Excellent organisation skills and strong attention to detail
• Good verbal and written communication skills
• Proficiency in Microsoft Outlook, Word, Excel, and Teams
• Ability to prioritise multiple tasks effectively
• Professional telephone manner

Preferred Qualifications

• Experience using SharePoint or ProjectWise
• Previous experience supporting engineering or construction projects
• Knowledge of document control processes

Benefits

• Competitive salary (dependent on experience)
• Discretionary bonus and life assurance (4x salary)
• Generous pension scheme
• 31 days annual leave (including bank holidays)
• Employee assistance programme and various perks via the JGG benefits platform
• Best practice awards and vouchers

About the Company

Joseph Gallagher Limited is a leading UK civil engineering and tunnelling contractor. As a family-owned business, we focus on delivering expertise with client satisfaction at our core. We are committed to our award-winning LIFE culture, which promotes health, safety, and wellbeing across all our operations.