Nursing Department and Academic Support Coordinator

Responsibilities

• Provide administrative support for the Nursing Program, including coordinating academic, clinical, and programmatic needs.
• Manage office operations such as receiving guests, answering telephones, distributing mail, and arranging parking.
• Handle financial tasks including processing reimbursements, check requests, and invoices for department and grant expenditures.
• Coordinate meeting logistics, including room reservations, calendar invites, agenda preparation, and minute-taking.
• Maintain departmental calendars, directories, and confidential documentation.
• Assist with exam scheduling, proctoring, and student assessment tracking (e.g., HESI, Examsoft).
• Support special events such as student ceremonies, open houses, and orientations.
• Assist with student and prospective student inquiries and provide recruitment support.

Requirements

• Bachelor's degree or equivalent professional experience.
• Minimum of 2 years of increasingly responsible administrative support experience.
• Proficiency in Microsoft Office Suite.
• Strong organizational and time management skills.

Preferred Qualifications

• Previous experience working in an academic setting.
• Intermediate proficiency in Microsoft Word, Excel, Access, PowerPoint, and Adobe Photoshop.
• Demonstrated ability to work independently and manage multiple deadlines under pressure.
• Strong interpersonal and communication skills for interacting with faculty, staff, and students.
• Experience and sensitivity in working with diverse backgrounds and cultures.

About the Company

University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. We prioritize an inclusive environment that responds to the socio-cultural forces affecting our students, faculty, and staff.