Meetings & Events Coordinator

Responsibilities

• Lead the assignment of attendees to air charter flights based on role segmentation, business rules, and capacity constraints.
• Build, maintain, and reconcile detailed arrival and departure manifests to ensure 100% accuracy of attendee data.
• Perform ongoing audits and quality checks to identify discrepancies and maintain version control across all data sets.
• Partner with air charter vendors and internal stakeholders to align flight schedules and special requirements.
• Collaborate with registration, housing, transportation, and security teams to ensure a seamless attendee journey.
• Monitor and handle real-time changes, including cancellations, no-shows, and last-minute flight adjustments.
• Support data integration across registration systems, travel tools, and reporting dashboards.
• Generate detailed reporting on attendee movement, flight utilization, and manifest accuracy.

Requirements

• 3–5 years of experience in meetings & events, travel logistics, or attendee management.
• Advanced proficiency in Google Sheets, including pivot tables, formulas, and data validation.
• Experience with event technology platforms such as Cvent.
• Strong expertise in managing large datasets and complex travel logistics with a zero-error mentality.
• Demonstrated ability to handle sensitive, high-profile traveler information with discretion.
• Proven ability to prioritize tasks and meet tight deadlines in a fast-paced environment.

Preferred Qualifications

• Prior experience with air charter operations or group air travel logistics.
• Experience supporting executive-level or VIP attendee management.
• Familiarity with data integration across multiple systems and platforms.
• Experience supporting large-scale, global, or high-security events.

Benefits

• Flexible benefits including health and welfare insurance, retirement programs, and parental leave.
• Travel perks featuring weekly deals on flights, hotels, cruises, and car rentals.
• Access to over 20,000 courses on a dedicated learning platform for professional development.
• Inclusive culture with access to global INclusion Groups.

About the Company

Amex GBT is a global leader in travel management, where colleagues find inspiration in travel as a force for good. We offer an inclusive and collaborative culture designed to help our team members achieve success and make a meaningful impact on the industry.