Meetings & Events Coordinator – Air Travel & Attendee Logistics

Responsibilities

• Own attendee-to-flight assignments based on role segmentation, including executives, speakers, VIPs, and staff.
• Build, maintain, and reconcile detailed arrival and departure manifests with high accuracy across all programs.
• Perform ongoing audits and quality checks to identify and resolve data integrity issues.
• Collaborate cross-functionally with registration, housing, transportation, security, and operations teams.
• Monitor and manage real-time changes such as cancellations, no-shows, and delays by rapidly reassigning attendees.
• Generate detailed reporting on attendee movement, flight utilization, and manifest accuracy to identify process improvements.

Requirements

• 3–5 years of experience in meetings & events, travel logistics, or attendee management in high-volume environments.
• Advanced proficiency in Google Sheets, including pivot tables, formulas, and data validation.
• Experience with event technology platforms such as Cvent and various travel tools.
• Strong analytical and problem-solving skills with the ability to manage multiple priorities under tight deadlines.
• Knowledge of domestic and international airport logistics and travel routing.
• Demonstrated discretion and professionalism when handling sensitive, high-profile attendee information.

Benefits

• Flexible benefits tailored to your location, including health insurance and retirement programs.
• Travel perks featuring weekly deals on flights, hotels, cruises, and car rentals.
• Access to over 20,000 courses on a dedicated learning platform for professional development.
• Inclusive culture with access to global INclusion Groups.

About the Company

Amex GBT is a global leader in travel management, where colleagues find inspiration in travel as a force for good. We offer an inclusive and collaborative culture designed to help our team members achieve success and make a meaningful impact on the industry.