Meetings & Events Coordinator – Air Travel & Attendee Logistics

Responsibilities

• Manage end-to-end air charter flight assignments and attendee logistics for high-visibility programs.
• Own attendee-to-flight assignments for executives, speakers, VIPs, and staff based on specific business rules and capacity constraints.
• Build and reconcile detailed arrival and departure manifests with high accuracy, including travel windows and special accommodations.
• Perform regular audits and quality checks to ensure data integrity and resolve discrepancies.
• Collaborate with registration, housing, transportation, and security teams to ensure a seamless attendee journey.
• Monitor real-time changes such as cancellations, delays, and substitutions, rapidly reassigning attendees as needed.
• Generate reports on attendee movement and flight utilization to identify process improvement opportunities.

Requirements

• 3–5 years of experience in meetings and events, travel logistics, or attendee management in high-volume environments.
• Advanced proficiency in Google Sheets, including pivot tables, formulas, and data validation.
• Experience using event technology platforms such as Cvent and various travel tools.
• Strong analytical and problem-solving skills with the ability to manage large datasets.
• Deep knowledge of domestic and international airport logistics and travel routing.
• Exceptional attention to detail and a zero-error mindset.
• Ability to maintain discretion and professionalism when handling sensitive, high-profile information.

Benefits

• Flexible benefits including health, welfare, and retirement programs.
• Access to travel perks and exclusive deals on flights, hotels, and car rentals.
• Professional development through a learning platform with over 20,000 courses.
• An inclusive culture with global INclusion Groups to support diverse identities and initiatives.

About the Company

Amex GBT is a global leader in travel management, where colleagues find inspiration in travel as a force for good. We offer an inclusive and collaborative culture designed to help our team members achieve success and make a meaningful impact on the travel industry.