Meeting Supervisor

Responsibilities

• Independently manage and execute speaker bureau meetings, launches, and trainings for pharmaceutical clients
• Oversee end-to-end logistics including venue sourcing, contract negotiations, travel, F&B, room sets, A/V, and ground transportation
• Plan and execute high-quality virtual meetings, including platform configuration, rehearsals, attendee management, and live technical support
• Negotiate vendor rates and contract terms for owned meetings
• Maintain client compliance and escalate risks; track attendee spend per Open Payments guidelines
• Review, reconcile, and approve final invoices and pass-through costs
• Provide coverage for team members during holidays or absences and pivot across multiple clients as needed
• Support speaker bureau leadership with reports, presentations, and mentoring

Requirements

• Bachelor's degree or 8 years of experience in a pharmaceutical hospitality role
• Proven experience planning speaker bureau meetings (live, virtual, and hybrid)
• Detail-oriented with ability to manage multiple workstreams and maintain accuracy
• Proficiency in Zoom, Microsoft Teams, and Excel
• Up to 25-30% annual travel

Preferred Qualifications

• CMP (Certified Meeting Professional)
• Cvent experience

About the Company

EVERSANA INTOUCH is a global, full-service marketing agency network serving the life sciences industry. It provides creative and media services, enterprise solutions, and data analytics as part of the integrated EVERSANA commercialization platform.