Meeting Supervisor

Responsibilities

• Manage all program logistics including venue selection, contract negotiations, travel, and audio-visual production
• Plan and execute high-quality virtual event meetings with multimedia components
• Configure virtual platforms and manage technology vendors
• Build and customize registration websites and recruitment material templates
• Oversee program recruitment and attendee management
• Review and reconcile final invoices and pass-through costs
• Track and prepare attendee spend reports to comply with Open Payment Guidelines
• Negotiate rates and contract terms with vendors for hotel, F&B, and ground transportation
• Own the budget for assigned meetings and advise on potential risks

Requirements

• Bachelor’s degree or 8 years in a pharmaceutical hospitality role
• Experience planning live, virtual, or hybrid meetings
• Knowledge of hotel bookings and air travel
• Proficiency with Cvent or similar registration platforms
• Proficiency with Excel

Preferred Qualifications

• CMP (Certified Meeting Professional) certification

About the Company

EVERSANA INTOUCH® is a global, full-service marketing agency network serving the life sciences industry, providing creative, media, enterprise solutions, and data analytics services.