Meeting and Convention Planner II

Responsibilities

• Plan and execute domestic and international commercial meetings, education programs, and conventions, including symposiums, advisory boards, and medical device training labs.
• Manage all logistical aspects such as attendee registration, ground transportation, air travel, hotel accommodations, and audio-visual requirements.
• Oversee attendee recruitment and registration initiatives using CVENT, including the design and proofreading of digital and print communication materials.
• Coordinate with internal teams (Marketing, Tech Support, Operations, etc.) to order equipment, samples, and supplies for event installation.
• Ensure all programs comply with corporate, industry (AdvaMed/Pharma), and federal/international regulatory guidelines for interacting with Healthcare Providers (HCP).
• Manage program budgets, track expenses in CVENT, and ensure accurate reporting of transfers of value to healthcare professionals.
• Negotiate with vendors and review contracts within the legal contract management system to ensure cost-effective procurement.
• Provide on-site management for commercial programs, which may include weekend work and travel.

Requirements

• Bachelor's Degree or equivalent years of directly related experience.
• Fluency in reading, writing, and communicating in English.
• Proficiency with CVENT for event registration and management.
• Ability to travel approximately 25% of the time.

Preferred Qualifications

• Experience in the ophthalmic or optometric business sectors.
• Strong ability to manage multiple high-profile programs simultaneously.
• Proven skills in vendor negotiation and contract management.
• Ability to work effectively with senior management and external stakeholders.

Benefits

• Robust benefits package including health and life insurance.
• Retirement plans.
• Flexible time off for exempt associates and PTO for hourly associates.
• Focused growth and professional development opportunities.

About the Company

Alcon is the global leader in eye care, dedicated to helping people see brilliantly through innovative devices and products. Founded in 1945, Alcon develops and manufactures surgical equipment and consumer products, serving patients in 180 countries worldwide.