Manager, Executive Support & Office Administration

Responsibilities

• Provide executive administrative support to company executive committee members including the CEO
• Manage executive daily, weekly, and monthly calendars and appointments
• Coordinate domestic and international travel logistics including lodging, air, and rental cars
• Supervise administrative staff and divide responsibilities across 5 sites
• Manage executive expense reports, purchase orders, and department procurement card reconciliation
• Prepare letters, reports, presentations, and other professional materials
• Track and publish department performance KPIs
• Coordinate high-level on-site and off-site meetings and events
• Maintain office facilities, equipment, inventory, and security
• Ensure data integrity and strict confidentiality

Requirements

• High School diploma or equivalent
• 10+ years of high-level administrative support experience
• 8+ years of experience supporting senior executives
• Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint, Access, Project)
• Ability to host video and non-video conference meetings
• Excellent organizational and multitasking skills
• Impeccable oral and written communication skills

Preferred Qualifications

• Associate or Bachelor’s degree or higher
• 15+ years of administrative support experience with 10+ years supporting senior executives
• Familiarity with picture editing

Benefits

• Healthcare (medical, dental, and vision)
• Life insurance
• Paid time off
• 401(k) savings plan with company match

About the Company

Greenpoint delivers nose-to-tail VIP Jet aircraft interiors for private clients and Heads-of-State, known for design and engineering innovation in the aerospace industry.