Requirements

Previous administrative experience, Organisational skills, Microsoft Office proficiency, Communication skills

Skills

Microsoft Office

Provide day-to-day administrative support to the Maintenance Manager and team
Manage maintenance requests via Opera, email, and other channels
Coordinate maintenance work schedules, servicing calendars, and preventative maintenance records
Support departmental purchasing by raising orders and maintaining expenditure records
Process invoices and supplier payments in coordination with the Finance Team
Maintain records of statutory inspections, compliance checks, and servicing certificates
Coordinate external contractors and ensure all required documentation and insurance are received
Support the tracking of ongoing projects, repairs, and planned works
Attend departmental meetings and take minutes
Liaise with Heads of Department to gather requirements and provide progress updates
Support stock control processes and departmental stock takes
Maintain accurate filing systems in line with company procedures

Previous administrative experience, ideally in maintenance, facilities, engineering, or property
Excellent organisational and planning skills
Ability to manage multiple tasks and changing priorities
Strong attention to detail
Proficiency with Microsoft Office and departmental software
Excellent communication and relationship-building skills
Self-motivated and able to work independently