Legal Secretary

Responsibilities

• Provide extensive and accurate diary management for Partners, Associates, and Staff
• Manage document production, including heavy amendments, formatting, and track changes
• Arrange complex travel including flights, accommodation, visas, and transfers
• Coordinate meetings, lunches, and dinners with necessary follow-ups
• Handle the billing process, including prebills and liaising with the accounts department
• Perform timesheet entry for attorneys using Expert Time
• Prepare expense claims, invoice requests, and petty cash reports
• Assist with opening new client files and obtaining necessary KYC documentation
• Input client development events and meetings into InterAction
• Support the secretarial team with reception duties and meeting room preparation

Requirements

• Minimum of five years of experience working in a major UK or US law firm
• Fluency in both English and Arabic (verbal and written)
• Proficiency in Microsoft Office Professional (Word, Excel, PowerPoint, Outlook)
• Experience with iManage 10, Expert Time, Chrome River, Workshare Professional, and InterAction
• Strong organizational skills with the ability to prioritize and multi-task under tight deadlines
• Ability to work independently and as part of a collaborative team
• High level of discretion, professionalism, and attention to detail

About the Company

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.