Legal Secretary (Civil)

Responsibilities

• Transcribe legal documents including testimony minutes, trial information, court orders, opinions, briefs, subpoenas, and petitions.
• Organize and maintain comprehensive case files, including confidential materials such as medical records and photographic evidence.
• Enter and update case information in tracking systems and manage the filing and retrieval of legal documents.
• Manage attorney calendars, schedule appointments, hearings, and meetings.
• Screen incoming calls, route inquiries, and manage incoming and outgoing mail.
• Handle confidential and sensitive information with high levels of accuracy and discretion.

Requirements

• High school diploma or equivalent education.
• One year of related legal secretarial experience.
• Thorough knowledge of legal terminology and the format of legal documents (briefs, petitions, complaints, etc.).
• Proficiency in business English, including grammar, spelling, and professional correspondence.
• Strong typing, data entry, and legal proofreading skills.
• Ability to transcribe mechanical dictation accurately and efficiently.
• Ability to maintain professionalism and empathy when interacting with crime victims, witnesses, and the public.

Preferred Qualifications

• Experience working within a County Attorney's Office or similar government legal department.
• Proven ability to prioritize tasks in a dynamic, fast-paced environment.

Benefits

• Comprehensive benefits package available to full-time employees.
• Please refer to the official Polk County Employment Benefits page for detailed information.

About the Company

Polk County is committed to providing a work environment that is representative, at all levels, of the citizens we serve. The County Attorney's Office provides essential legal services to the community, requiring staff who demonstrate professionalism, integrity, and a commitment to public service.