Legal Secretarial Assistant IV

Responsibilities

• Manage calendars, communications, records, and information management
• Type, format, and edit complex confidential documents for attorneys
• Transcribe and summarize documents and meeting notes
• Create and maintain statistical reports using agency software
• Maintain and audit virtual and physical administrative files
• Manage email for Division Chief and Deputy Division Chiefs
• Perform reception duties and manage conference room bookings
• Conduct quality assurance of citywide data
• Provide administrative support for special projects and training events
• Maintain Division SharePoint and public website platforms
• Conduct legal or internet research as required

Requirements

• Associate degree with 12 credits in secretarial science or office technology, OR
• Associate degree with 1 year general secretarial or 6 months legal secretarial experience, OR
• High school diploma with 2 years general secretarial or 1 year legal secretarial experience
• Minimum typing speed of 55 words per minute
• Ability to take legal dictation for specific assignments

About the Company

The Family Court Division is a fast-paced citywide division committed to the ethical practice of law as it relates to the City’s children, families, and communities.