Legal Executive Assistant

Responsibilities

• Manage document production, including heavy amendments, formatting, and version control using iManage.
• Support fee earners with monthly billing processes and opening new client matters in compliance with AML/KYC procedures.
• Maintain the CRM database (InterAction) with client contacts and meeting activity.
• Provide business development support, including event planning, pitching, and meeting management.
• Coordinate complex diaries, scheduling meetings and calls across multiple time zones.
• Handle travel arrangements, including local/international transportation, accommodation, and visa support.
• Perform administrative tasks such as transcribing digital dictation, managing expenses, and processing telephone calls.

Requirements

• Prior secretarial or personal assistant experience within a law firm.
• Full professional fluency in both English and Spanish.
• High proficiency in document production, formatting, and proofreading.
• Strong organizational and time management skills with the ability to meet tight deadlines.
• Experience with CRM systems and billing/expense processes.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.

About the Company

Gibson Dunn is a leading global law firm advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes.