Legal Administrative Assistant

Responsibilities

• Performs secretarial duties for assigned attorneys according to established policies
• Prepares correspondence, memoranda, and legal documents from drafts
• Screens telephone calls, records messages, and manages incoming/outgoing mail
• Establishes and maintains calendars and deadline reminder systems
• Opens new files, conducts conflict of interest checks, and maintains client files
• Receives clients and visitors while observing attorney-client confidentiality
• Processes bills, proofs billing sheets, and reviews/edits bills
• Performs typing, filing, photocopying, and reception relief as needed

Requirements

• 1-2 years of experience in a law office environment
• Ability to proofread and perform minor editing of legal correspondence
• Proficiency in Microsoft Office Suite and standard office technology
• Ability to transcribe legal documents from rough drafts or dictation
• Strong organizational and prioritization skills under time constraints
• Excellent interpersonal and communication skills for interacting with clients and staff
• Ability to perform non-complex arithmetic calculations
• Willingness to work occasional irregular hours or more than 40 hours per week