Journal Assistant

Responsibilities

• Update subscriber information including names, addresses, and payment methods
• Record payments, generate invoices/receipts, and track book orders using FileMaker Pro
• Complete bank deposit forms in Workday and process journal vouchers
• Manage book distribution to reviewers and track overdue assessments
• Communicate with publishers to order books for review
• Assist in proofreading and editing outgoing correspondence and promotional materials
• Update the BC Studies website and social media accounts
• Perform internet research to identify potential contributors and promotional opportunities
• Handle general inquiries and perform office tasks such as filing, mail sorting, and inventory management

Requirements

• High School graduation
• One year of related training and two years of related experience (or an equivalent combination of education and experience)
• Intermediate proficiency in FileMaker Pro, Microsoft Word, and Excel
• Typing speed of at least 50 w.p.m.
• Commitment to equity, diversity, and inclusion

Preferred Qualifications

• Knowledge of UBC procedures and policies
• Experience using Macintosh computers
• Strong oral and written communication and interpersonal skills
• High level of accuracy and attention to detail
• Ability to maintain organized record and filing systems
• Experience in marketing, promoting, and selling products or services

About the Company

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. UBC supports inspired students, faculty, and staff on their journey of discovery and is committed to fostering an inclusive community that values diverse perspectives.