Invoicing Coordinator

Responsibilities

• Generate accurate and timely invoices using Excel and billing software
• Audit and process customer-required coding before submission
• Review, classify, and code vendor and utility invoices prior to payment
• Research and resolve billing issues or discrepancies
• Communicate with clients regarding invoice status and documentation
• Maintain and update invoicing databases to ensure data accuracy
• Analyze financial data to identify variances and correct errors
• Create and enhance financial spreadsheets and reporting tools
• Run daily reports and update dashboards
• Assist with light administrative duties including travel and expense reports

Requirements

• Experience as a Data Analyst, Billing Analyst, or similar finance/accounting role
• Advanced Microsoft Excel skills including PivotTables, VLOOKUP, and IF statements
• Strong analytical mindset and high attention to detail
• Ability to work efficiently under deadlines
• Excellent written and verbal communication skills
• Bachelor's degree in business administration, accounting, or related field preferred

About the Company

Mallory Alexander International Logistics is a leading full-service logistics provider established in 1925. With more than 10 facilities in the U.S. and 3 in Asia, Mallory Alexander supports manufacturers, retailers and other suppliers in the storage and shipment of their valuable cargo.