Human Resources Coordinator

Responsibilities

• Serve as the primary point of contact for the Human Resources main phone line and email inbox, providing effective customer service and directing inquiries to appropriate staff.
• Facilitate the onboarding process for staff, faculty, and student employees, including managing Federal I-9 documentation and policy agreements.
• Manage employee data entry and maintain accurate digital and paper personnel files, ensuring data integrity and confidentiality.
• Support HR audits related to I-9 requirements, personnel files, wage and hour laws, and employee demographics.
• Assist with employee offboarding processes, including sending notifications and compiling final benefits and payroll packets.
• Provide administrative support for Benefits & Wellness activities, including event coordination and tracking workers’ compensation communications.

Requirements

• Associate’s degree or equivalent education.
• 1-2 years of professional experience in Human Resources.
• Direct experience with new hire onboarding processes.
• Experience with I-9 management and compliance.
• Proven experience in in-person customer service roles.

Preferred Qualifications

• Bachelor’s Degree in Business, Human Resources, or a related field.
• Experience using Paycom and Banner systems.
• Experience with employee benefits administration.
• Spanish language proficiency.

Benefits

• Medical and dental insurance.
• Life insurance and long-term disability insurance.
• Sick time and vacation time consistent with University policies.
• Flexible spending account benefits.
• Tuition remission benefits (subject to employment duration).
• Retirement contributions.
• Eligibility for the University’s home purchase assistance program.

About the Company

The University of Portland is a Catholic and Congregation of Holy Cross institution dedicated to teaching, learning, faith, and service. We strive to create a collaborative, inclusive, and service-oriented environment that respects the inherent dignity of every individual.